HR Coordinator

Location: Vancouver, BC, Canada

Department: Corporate

Type: Part Time

Min. Experience: Entry Level

Job Summary

You will be responsible for facilitating the efficient functioning of offices by performing a range of administrative, clerical and HR tasks for our Genesis subsidiary in Vancouver. You will also need to work closely with our Finance and Administration Team in Taiwan office, due to the time zone differences, your working hours will be 10AM-6PM.

 

Responsibilities

Office Coordinator

  • Maintenance of office supplies – controlling available supplies, ordering new supplies
  • Maintaining the condition of the office and arranging for necessary repairs
  • Managing relationships with vendors, service providers, and landlord
  • Performing wide range of clerical duties such as filing, scanning, copying and archiving documents 
  • Follow Group Expense policy, process monthly expenses and manage office receipts 
  • Prepare monthly expense reports and provide all supporting documents for bookkeeping purpose
  • Prepare cheques and maintain cheque ledgers
  • Organize office events
  • Work with local accounting firm and be the contact window for tax authority

 

HR Assistant

  • Be point contact for any Human Resources issues
  • Administer company health benefits program and employee perks
  • Process payroll, which includes tracking vacation and sick days in the system
  • Assist in full-cycle recruitment process
  • Lead employee onboarding & offboarding process
  • Maintain HRMS & HRIS files, maintaining physical and digital employee filing system
  • Update HR related documents
  • Assist all employees with business travel arrangements
  • Close cooperation with HR related vendor

 

Qualification

  • At least 1 years of proven office management, administrative or assistant experience. 1 year of HR related experience is a plus.
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in MS Office
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