Office Coordinator (Part Time)

Location: Vancouver, BC, Canada

Department: Corporate

Type: Part Time

Min. Experience: Entry Level

Job Summary

You will be responsible for facilitating the efficient functioning of the office by performing a range of administrative, clerical and HR tasks for our Genesis subsidiary in Vancouver. You will also need to work closely with our Finance and Administration Team in Taiwan office.

Responsibilities

  • Maintenance of office supplies
  • Manage relationships with vendors, service providers, and landlord
  • Perform wide range of clerical duties such as filing, scanning, copying and archiving documents 
  • Follow Group Expense policy, process monthly expenses and manage office receipts 
  • Prepare monthly expense reports and provide all supporting documents for bookkeeping purposes
  • Prepare cheques and maintain cheque ledgers
  • Organize office events
  • Assist all employees with business travel arrangements
  • Be the point contact for any Human Resources issues in Vancouver Office
  • Assist with payslip distribution
  • Assist with the implementation of HR policies in the Vancouver Office
  • Track vacation and sick days in the system and on calendar
  • Assist in full-cycle recruitment process
  • Lead employee onboarding & offboarding process

Qualification

  • At least one year of proven office management, administrative or assistant experience. One year of HR related experience is a plus.
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in MS Office
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